A CRM for fire protection companies in Australia
A CRM for a fire protection company keeps every building, every essential measure and every due date in one place, so a test or an annual statement never depends on someone remembering. We build them for established Australian fire protection firms, with AI agents that draft the reminders, the reports to building managers and the follow-ups on defect quotes. A person in your office reads each one and sends it.
You keep your job management software. We build for the dates, the paperwork and the follow-ups around it.
Where a fire protection firm’s week goes.
The technical work is the easy part. Keeping track of it across hundreds of buildings is not.
Due dates in a spreadsheet
Every building has its own measures, its own service intervals and its own annual statement date. When those live in a spreadsheet or one person’s head, a date gets missed, and the first anyone hears of it is a call from the building manager.
Annual statements chased at the last minute
In NSW the building owner must give an annual fire safety statement to council and Fire and Rescue NSW, after an accredited practitioner has assessed the measures. Councils explain the rules on pages like Hornsby Council’s fire safety page. The owner is on the hook, so your reminder needs to arrive early and make booking easy. Our free AFSS due date calculator works out the dates for any building.
Reports written at night
The technician finishes the visit, then the photos, the results and the defects have to become a report the building manager can read. That usually happens after hours, and it arrives days later.
Defect quotes that go quiet
Every inspection turns up work: a faulty exit light, a door that will not close, an extinguisher out of date. The quote goes out and nobody follows it up, so the defect is still there next visit and the work never gets booked.
Managers who want an update now
Strata and facilities managers look after many buildings and want to know where each one stands. Every “has this been done?” email takes someone away from booking the next job.
What we build for fire protection firms.
Four pieces, and you only take the ones you need.
An AI CRM, one record per building
AI CRMEvery building with its essential measures, service intervals, annual statement date, manager contacts, open defects and every email. What is due this month, and what is overdue, is on one screen.
AI agents for reminders and follow-ups
AI agentsAgents draft the reminder to the building manager weeks ahead, with inspection times to choose from. Others draft the follow-up on each defect quote and the reply to a manager asking where a building stands.
Photo reports and connections
Custom softwareThe technician’s photos and results become a clean report for the manager, drafted for the office to check and send. Where your job management software offers a way to connect, we link it so nothing is typed twice.
A website managers can use
WebsitesA site that shows the services you cover, the areas you work in and your accreditations, with a form that lands straight in the CRM.
Priced from your scope.
The CRM implementation is one-time, with no per-seat subscription. The real number comes from your scope, such as how many buildings you look after and what we connect to, and you get it in writing before anything starts.
If you would rather start smaller, the operations audit maps your recurring work first. It is $1,200, fixed, and credited in full against your first build if you go ahead within 30 days. More on what an AI CRM costs in Australia.
See the AI CRM on our services pageAI CRM implementation, one-time
from$4,850
A floor, not a fixed fee. Ongoing care is optional, from $150 a month.
What we have built so far.
Our case studies so far are in Spain: MYC, a consultancy, IN&VAL, an industrial consultancy, and Cepeman, a training business. None of them is a fire protection firm, and we will not pretend otherwise. The work is the same shape though: a CRM that keeps every record and date in one place, and agents that draft the follow-ups so nothing slips.
€15,000
MYC spent €15,000 on bought lead lists. Its CRM’s agents now find leads that match its own criteria, for cents each.
Related reading
From the blog
What is an operations audit, and is it worth $1,200?
What a business process audit covers in half a day, what the written roadmap gives you, when it isn't worth $1,200, and a version to run yourself.
Read the article
How much does an AI CRM cost in Australia?
What a CRM really costs a 2 to 20 person firm in Australia: per-seat software vs a built AI CRM, what drives the price, and when to buy neither.
Read the article
No. Your job software keeps scheduling technicians and recording the work. The CRM sits alongside it and handles the dates, the reminders, the reports and the follow-ups. Where your software offers a way to connect, we link the two so nothing is typed twice.
Book a 20-minute call.
Tell us how you track your buildings today. We will tell you what we would automate first and what we would leave alone.